Ask An Expert

Egnyte for Google Drive Questions

  • How can I move my on-premises files to Google Drive?

    The standard practice for businesses that have data on premises and looking to enable cloud based storage and applications, is to opt for a solution that supports a hybrid architecture. This way the data can reside on premises as well as can be synced to the cloud and files made available to users, whether on-site or on-the-go. This also allows IT Admins to plan a migration of content to the cloud at their own pace, minimizing major productivity disruptions. Also businesses in many verticals are required to keep the data on premises in order to meet strict regulation and compliance needs. (e.g. FINRA, HIPAA etc.). A hybrid architecture will enable IT Admins to choose what part of the content should reside at which location (On Premises, in the cloud or both) that meets the unique needs of their businesses.

    Egnyte’s flexible architecture allows businesses to choose a deployment model that can be pure cloud or a hybrid, depending upon business needs. Specifically, to synchronize on-premises data to Google Drive, simply use Egnyte’s Hybrid Deployment with Egnyte Storage Sync, which allows data to be synchronized between Google Drive and On Premises storage. Egnyte for Google Drive allows businesses to move data to the cloud with a simple migration process, while still protecting their investments in the infrastructure they have already purchased.

  • How to do folder-based permissions with Google Drive?

    Google Drive for Work currently only supports file and folder permissions at a user level. What this means is that each Google Drive user has his/her own folder and file hierarchy and has to manage individual permissions based on what files/folders have been shared with other Google Drive users.

    Egnyte for Google Drive Integration extends this solution and provides a universal folder structure that can be shared between any number of users within your organization, as well as users that are outside your organization (e.g. partners, suppliers, contractors etc.). More importantly Egnyte for Google Drive enables IT Admins with a Unified Administration and Management capability where IT Admins can now have full visibility and control on users, content and permissions. With Egnyte’s Hybrid Deployment, permissions that are set for content on customer’s on premises storage can also be synced with Google Drive and will be carried over to Google Drive for Work.

  • Should I put confidential files on Google Drive?

    Content can be broadly classified into 3 types.

    1. Files that are small, not subject to latency and bandwidth constraints and not subject to any regulatory and compliance. These files can be safely moved in the Cloud to enable anytime anywhere access.
    2. Files that are large (e.g. video files, design files etc.) that can adversely impact user experience and productivity because of latency and bandwidth constraints. These files should reside on premises storage but can also be synced to the cloud for mobile users enabling them with an all-time access.
    3. Files that have to be kept on premises only, due to regulatory and compliance requirements (e.g. FINRA, HIPAA etc.). These files pose an issue because business may need to now implement complex and expensive solutions like VPN etc. if they need mobile users to be accessing the files remotely.

    Egnyte for Google Drive provides flexibility to businesses whereby IT Admins can now choose a deployment option that best suites their needs. With Egnyte for Google Drive’s Pure-Cloud deployment, all files can reside in Google Drive. Business can also deploy Egnyte for Google Drive in a Hybrid deployment, where some files can continue to stay on premises for faster and reliable access when accessing on site, but gets synced to Google Drive for improved collaboration and enable anytime anywhere access for users.

    Content stored on Google Drive is encrypted at rest as well as in-transit between Google and Egnyte at all times, there by extending an end-to-end secure Enterprise File Sync and Share solution. Learn more.

  • How to get IT to approve Google Drive?

    One of the key requirements for enterprises is for IT Admins to have the ability to have full control on files, folders, permissions and storage. Many enterprises have strict regulatory requirements that mandates the businesses to keep audit trails of transactions for many years.

    Egnyte for Google Drive integration enables IT admins with a unified administration and management that extends full visibility and control on all the content (Google Drive or On premises), users (internal and external to the organization) and permissions (file, folder and sub-folder level). IT Admins also have access to audit and reporting capabilities with Egnyte for Google Drive. With a secure and user friendly solution, business users can confidently approach IT to enable Egnyte for Google Drive.

  • Is Google Drive secure and data encrypted?

    All files that are stored with Google Drive for Work are encrypted not only in-transit from device to Google and between Google data centers but also at rest on Google servers. Egnyte for Google Drive extends the same level of security while enabling access to content not only stored in Google cloud but also at customer’s on-premises storage. Egnyte for Google Drive, thus extends end-to-end encryption of all data, while in-transit and at-rest.

  • Will my Google Drive files be updated when I open them with non-Google applications?

    One of the biggest challenges in today’s heterogeneous environment is the fact that business users within and outside an organization, all have their preferred applications they prefer to work with. For example, finance experts needs powerful tools like Excel and are less likely to migrate to Google Sheets. This poses a challenge for IT where Enterprise sync and share solutions in a vertically integrated architecture support only specific applications.

    Egnyte for Google Drive enables a unified environment enabling collaboration for both business users and IT Admins, where by users, both internal and external to the organization can continue to use applications of their choice (MS Office, Google Apps, SFDC, DocuSign etc.). Egnyte allows users to see all the files in a single place and automatically launch appropriate application (e.g MS Excel vs. Google Sheets) via its intuitive and user friendly Web UI Client. As the files are edited and saved, they are available to all the users that have access rights. If the business has implemented Egnyte for Google Drive Hybrid Deployment, these files are also synced back to on premises storage and available on-site. Learn more.

    Egnyte for Google Drive supports single sign-on with Gmail address and password making it easy for users to manage various account credentials. Egnyte for Google Drive integration also enables pdf-only preview for users without a Gmail account (non Google Users).

  • Can I integrate Google Drive with my AD/LDAP?

    A big challenge with many cloud applications is that they do not support integrations with your existing infrastructure. This would then require IT administrators to manage two different systems with two different management tools, there by increasing overheads and costly mistake. Business users are also frustrated with a poor user experience, as now they have to manage multiple login credentials, with each system having different sets of password requirements.

    Egnyte for Google Drive, supports integration with Microsoft Active Directory Services (ADS). With this integration, IT Admins can load all the users (or a subset) into the Egnyte Directory Service. As new users are created or deactivated within ADS, Egnyte Directory Service will automatically sync these changes there by automatically onboard new users to Egnyte Enterprise File Sync and Share solution. Learn more.

  • Does Google Drive offer MDM (Mobile Device Management) controls such as remote wipe?

    Google Drive for Work offers remote wipe capabilities for its mobile clients, but not for Google’s desktop client.

    Egnyte for Google Drive extends this capability to remote wipe even for Egnyte Desktop clients so users as well as IT Admins can revoke access, remove devices or remotely wipe contents either on the mobile devices or desktop clients making it a very secure solution. Learn more.